This product is a distributed application built and maintained by Westlinks Online to support the planning, coordination, and execution of events of varying size and complexity. The platform is designed to centralize event data, reduce manual coordination, and provide organizers with clear operational visibility before, during, and after an event. We stand behind our products and provide ongoing maintenance, support, and iterative improvements based on real-world event operations.
The Event Planning System (EPS) is a multi-user cloud based Software As A Service (SaaS) web application specifically designed to assist in the planning of bird festivals. EPS is developed and maintained by Westlinks Online (www.westlinks.com), a technology company focused on infrastructure management and web application development. It was originally conceived and designed by Bob Revel from California. The platform is built on the Laravel PHP framework installed on a cloud based virtual host running Ubuntu Linux, with MariaDB and the Apache web server. It is usable on any modern web browser.
The primary components of EPS are Events, Leaders and Venues with several additional supporting components such as Tasks, Documents, Reporting and more. Add on modules are available such as the Communications Module, with more to follow. The Communications Module provides the ability to send outgoing messaging directly to leaders, vendors and attendees by email or SMS texts with integrated questionnaires to gather information useful in the planning process.
The primary objective of EPS, once your schedule is finalized, is to output your festival program to Signup Master, the provider which specializes in selling trips to attendees. EPS includes a Signup Master Extract utility which exports a file ready to be imported into Signup Master.
EPS is directly integrated with the Bobolink attendee portal, also developed by Westlinks Online, through shared databases resulting in a complete web solution for your festival. The Bobolink platform which in turn is integrated with the Signup Master API, provides attendees real time visibility into their purchased trips, giving them the ability add to to their itineraries with further trips and socialize with other attendees via the built-in blog. Two-way direct communication between attendees and Festival officials is also available from within Bobolink. Bobolink’s built-in content management system (CMS) allows you to design front-end web pages with multi-level menus, making it an end-to-end solution for your festival.
We handle the technical complexity so you can focus on your event. Here's how we get you up and running:
We discuss your event needs, timeline, and specific requirements to ensure the platform is configured correctly.
We set up your dedicated infrastructure, configure all integrations, and prepare the platform for your specific use case.
If applicable, we configure your custom domain, SSL certificates, and ensure secure connectivity.
If applicable, we import your existing data, configure custom design elements, and prepare your content.
We train your team on platform operations and work through a comprehensive go-live checklist.
Dedicated support during your initial live period to ensure smooth operations and address any questions.
Standard Setup Included: Standard onboarding covers the steps outlined above. If your onboarding requires unusual data cleanup, extensive migration work, or custom configuration beyond standard setup, we'll provide a detailed quote in advance.
Our pricing reflects the complete operational support package, not just software licensing. Here's what's included:
Complete infrastructure provisioning, integration configuration, training, and go-live support.
Dedicated VPS infrastructure, automated backups, monitoring, SSL management, and standard operational support.
Enhanced monitoring, increased support availability, and operational readiness during your critical event periods (when applicable).
Processing fees will apply when handling registrations and payments. Covers payment gateway integration and compliance requirements.
POS equipment including card readers and scanners available for qualifying events, with logistics support included.
All pricing includes comprehensive operational infrastructure:
Join companies already using Event Planning System to transform their operations.
Don't have an account? Sign Up
Please visit our registration page to create your account.
