This product is a distributed application built and maintained by Westlinks Online to support the registration, planning, and on-site operation of conventions and large-scale organized gatherings. The platform is designed to manage complex registration workflows, multiple product types, attendee data, and on-site transactions while providing organizers with reliable, real-time operational visibility. We stand behind our products and provide ongoing maintenance, support, and iterative improvements based on real-world convention use.
Convention Manager is a cloud based Software As A Service (Saas) web application which provides customers with a platform to operate a convention. It is built specifically to manage 12 step conventions, but it is possible to adapt it to other events with certain modifications.
The platform runs on a cloud based web server and is usable on any modern web browser including mobile. The platform is developed and maintained by Westlinks Online, LLC, a technology company focused on infrastructure management, DevOps and web application development.
Welcome to Convention Manager!
Your all-in-one solution for seamless convention management.
Convention Manager streamlines the registration process, allowing attendees to effortlessly register for upcoming conventions. The perpetual database ensures a quick and efficient experience for repeat customers, allowing them to view their previous purchases conveniently.
Our integrated ecommerce platform not only facilitates convention registration but also offers a hassle-free shopping experience for commemoratives. Attendees can explore and purchase merchandise, manage group registrations, and even personalize badge names and group memberships for a personalized touch.
Stay in control with our inventory management feature, preventing overselling by setting finite on-hand quantities for items. This ensures that popular items won’t run out prematurely, providing a better shopping experience for your attendees.
Convention Manager comes equipped with a built-in product management system, allowing dynamic creation of merchandise with related attributes such as sizes and colors. This ensures a flexible and customizable product lineup for your attendees.
Enjoy the convenience of in-app purchases with our deep integration with Stripe. Say goodbye to redirects to third-party websites, providing a secure and smooth transaction process for your attendees.
Our support for on-site point of sale transactions ensures that your convention runs smoothly, allowing for easy, real-time sales during the event.
Create and manage informational pages effortlessly with our built-in content management system (CMS). Build menus and dropdown submenus to provide attendees with all the information they need in one place.
Convention Manager understands the importance of different user roles. Whether you’re a guest, attendee, manager, or admin, our role-based hierarchy ensures that each user has the right level of access and control.
Attendees can enjoy a holistic convention experience with features like viewing the overall schedule, creating personal itineraries, and receiving SMS reminders as event start times approach. The “Next Up” feature keeps attendees informed about upcoming events, ensuring they never miss a moment.
Encourage attendee engagement by allowing them to volunteer for service positions, including leading marathon meetings. Convention Manager fosters a sense of community involvement.
Convention Manager goes beyond just features; it’s about creating an immersive and efficient experience for both organizers and attendees. Join us in elevating your convention management to new heights!
We handle the technical complexity so you can focus on your event. Here's how we get you up and running:
We discuss your event needs, timeline, and specific requirements to ensure the platform is configured correctly.
We set up your dedicated infrastructure, configure all integrations, and prepare the platform for your specific use case.
If applicable, we configure your custom domain, SSL certificates, and ensure secure connectivity.
If applicable, we import your existing data, configure custom design elements, and prepare your content.
We train your team on platform operations and work through a comprehensive go-live checklist.
Dedicated support during your initial live period to ensure smooth operations and address any questions.
Standard Setup Included: Standard onboarding covers the steps outlined above. If your onboarding requires unusual data cleanup, extensive migration work, or custom configuration beyond standard setup, we'll provide a detailed quote in advance.
Our pricing reflects the complete operational support package, not just software licensing. Here's what's included:
Complete infrastructure provisioning, integration configuration, training, and go-live support.
Dedicated VPS infrastructure, automated backups, monitoring, SSL management, and standard operational support.
Enhanced monitoring, increased support availability, and operational readiness during your critical event periods (when applicable).
Processing fees will apply when handling registrations and payments. Covers payment gateway integration and compliance requirements.
POS equipment including card readers and scanners available for qualifying events, with logistics support included.
All pricing includes comprehensive operational infrastructure:
Join companies already using Convention Manager to transform their operations.
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